Privacy Policy


At Clare Gray Designs we need to use some of your personal data in order to make your stationery. We take the responsibility of holding your data, and keeping it private very seriously. Please read our privacy policy below, which sets out the data we hold, how we use it, how our partners use it, how long we hold it for, how it is protected and how you can request to change or delete your data.

What data do we hold & how is this protected?

Clare Gray Designs uses both email, Etsy and Square Space to gather data. The email data that we hold can include any information you give us, including your name, telephone number, your email address, your partner’s name and the date of your event. This data is collected via the contact form on our website. This data is protected by password and only accessible by Clare Gray. 

Should you engage our services for hand calligraphy addressed envelopes, or named invitations, we will also hold this data you have given us, namely guests names and addresses. This data will be used exclusively for the purposes of hand lettering invites and envelopes, and is protected by password and only accessible by Clare Gray. All data is available to you on request, and can be deleted at any time on request.

How can you change or remove your data?

You can make this request to me by email to at any time.

How we use your data & how we share it with partners?

Your data is used to create your stationery. Depending on the method of print that you choose, the data that is relevant to printing your stationery, can be shared with our print partners. Clare Gray Designs has ensured that all of our printing partners have up to date privacy policies that adhere to the GDPR.

We will use your stationery to showcase online on our website, on instagram, Pinterest and other social media platforms, and at events such as wedding fairs where we showcase our stationery. Where possible, when used online we endeavour to ensure this does not show full details of your event, or postal addresses, and you may ask for this to be not be used, or to be removed at any time.

Your printed stationery may be sent to prospective customers in sample packs. We do not include RSVP’s with addresses or any invitations or details sheets that include private data such as addresses, email addresses and wedding websites. We endeavour not to send out your stationery as a sample until after your event date where possible.

How long do we hold your data for?

Clare Gray Designs holds your personal data in email up to the date of your event at which point it is archived. Archives are permanently deleted five years after your wedding date. Print files are kept for five years after your event date. Printed samples of your stationery that include personal data such as email addresses and/or other contact details are destroyed five years after your event date.

Please feel free to contact Clare Gray Designs to discuss any concerns that you have regarding your data privacy via email at